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Privacy Impact Assessments (PIA) Collection Collection
Privacy Impact Assessments (PIA) Collection
The Privacy Impact Assessment (PIA) is a decision tool to identify and mitigate privacy risks that notifies the public what Personally Identifiable Information (PII) DHS is collecting, why the PII is being collected and how the PII will be collected, used, accessed, shared, safeguarded and stored.
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FEB 10 2022
DHS/S&T/PIA-043 S&T Operations and Requirements Analysis Division
The U.S. Department of Homeland Security (DHS, or the Department) Science and Technology Directorate (S&T) Operations and Requirements Analysis Division (ORA) provides analytical expertise by conducting capabilities, requirements, operations, and alternatives analyses to maximize efficiency and effectiveness for the Homeland Security Enterprise. S&T ORA uses Systems of Systems Operational Analytics, hereinafter referred to as SoSOA, a virtual, web-based environment that meets DHS and Homeland Security Enterprise critical mission and operational needs, to help DHS improve its structured analytics, data integration, and data collaboration. S&T is publishing this Privacy Impact Assessment (PIA) because ORA uses systems, such as SoSOA, containing personally identifiable information (PII) and privacy-sensitive information to perform analysis and to assess the privacy risks associated with the use, maintenance, dissemination, and disposal of privacy-sensitive data stored in systems or cloud environments and used to make operational decisions.
FEB 7 2022
DHS/ALL/PIA-092 Immigrant Military Members and Veterans Initiative (IMMVI)
On February 2, 2021, President Biden signed Executive Order 14012, Restoring Faith in Our Legal Immigration Systems and Strengthening Integration and Inclusion Efforts for New Americans. In support of Executive Order 14012, on July 2, 2021, the Secretaries of the Department of Homeland Security (DHS) and Veterans Affairs (VA) announced a new joint initiative, the Immigrant Military Members and Veterans Initiative (IMMVI). This initiative was formed to support the Nation’s noncitizen service members, and their immediate family members, and directed DHS and the VA to identify and prioritize the return of current and former U.S. military members, and their immediate family members, who were removed from the United States, to ensure they receive the benefits to which they may be entitled.
FEB 3 2022
DHS/USCIS/PIA-086 Employee Production Reporting Tools (EPRT)
The U.S. Department of Homeland Security (DHS) U.S. Citizenship and Immigration Services (USCIS) uses multiple reporting tools, collectively referred to as Employee Production Reporting Tools (EPRT), to support the DHS workforce performance management program and promote a culture that values high quality performance. USCIS is conducting this Privacy Impact Assessment (PIA) because Employee Production Reporting Tools collects, uses, and maintains the personally identifiable information (PII) of members of the public.
JAN 24 2022
DHS/ICE/PIA-061 Homeland Security Investigation (HSI) Surveillance Technologies
The U.S. Department of Homeland Security (DHS), Immigration and Customs Enforcement (ICE), Homeland Security Investigations (HSI), deploys surveillance technologies in furtherance of its criminal investigations and national security missions. Immigration and Customs Enforcement is conducting this Privacy Impact Assessment (PIA) to document Homeland Security Investigations’ privacy protections when using the following surveillance technologies: a) body wire; b) location tracking technology; c) cell-site simulators; d) small unmanned aircraft systems; e) license plate readers and commercial license plate reader data services; and f) video surveillance technology.
JAN 20 2022
DHS/TSA/PIA-051 Travel Document Checker Automation - Digital Identity Technology Pilots
The Transportation Security Administration (TSA) requires that aviation passengers verify their identity at TSA checkpoints. Typically, this is accomplished by the presentation of a physical identity document (ID) to the Travel Document Checker Officer. TSA is exploring the acceptance of digital IDs (a digital representation of a passenger’s physical ID on a digital device) to provide passengers with a secure, efficient, and touchless experience. This Privacy Impact Assessment (PIA) is conducted pursuant to Section 222 of the Homeland Security Act to address privacy risks in the use of digital IDs in the identity verification process at the checkpoint. January 2022
Associated SORN(s): DEC 2 2021
DHS/TSA/PIA-050 Amtrak Rail Passenger Threat Assessment
The Transportation Security Administration (TSA) is responsible for security in all modes of transportation, including surface modes such as rail. Amtrak is a national passenger rail operator managing more than 300 trains a day to more than 500 destinations in the United States and Canada. To assess the operating environment from a risk perspective, Amtrak has requested that TSA assess the use of Amtrak trains by known or suspected terrorists. To conduct the assessment, Amtrak will provide TSA with rail passenger personally identifiable information (PII) collected over the course of several months for TSA to match against the Threat Screening Center’s (TSC) Terrorist Screening Database (TSDB), commonly known as the “watchlist.” TSA is conducting this Privacy Impact Assessment (PIA) pursuant to the E-Government Act of 2002 because this assessment entails a new receipt of personally identifiable information on members of the public for watchlist matching.
Privacy Impact Assessment
Privacy Impact Assessment
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A Privacy Impact Assessment (PIA) is a process which assists organizations in identifying and managing the privacy risks arising from new projects, initiatives, systems, processes, strategies, policies, business relationships etc. It benefits various stakeholders, including the organization itself and the customers, in many ways. In the United States and Europe, policies have been issued to mandate and standardize privacy impact assessments.
1 Overview 2 Purpose 3 Benefits 4 Implementation 5 History 6 PIA Worldwide 6.1 United States 6.2 Europe 6.2.1 PIAF Project 7 See also 8 References
A Privacy Impact Assessment is a type of impact assessment conducted by an organization (typically, a government agency or corporation with access to a large amount of sensitive, private data about individuals in or flowing through its system). The organization reviews its own processes to determine how these processes affect or might compromise the privacy of the individuals whose data it holds, collects, or processes. PIAs have been conducted by various sub-agencies of the U.S. Department of Homeland Security (DHS), and methods to conduct them have been standardized.
A PIA is typically designed to accomplish three main goals:
Ensure conformance with applicable legal, regulatory, and policy requirements for privacy.
Identify and evaluate the risks of privacy breaches or other incidents and effects.
Identify appropriate privacy controls to mitigate unacceptable risks.
A privacy impact report seeks to identify and record the essential components of any proposed system containing significant amounts of personal information and to establish how the privacy risks associated with that system can be managed. A PIA will sometimes go beyond an assessment of a "system" and consider critical "downstream" effects on people who are affected in some way by the proposal.
Since PIA concerns an organization's ability to keep private information safe, the PIA should be completed whenever said organization is in possession of the personal information on its employees, clients, customers and business contacts etc. Although legal definitions vary, personal information typically includes a person's: name, age, telephone number, email address, sex, health information. A PIA should also be conducted whenever the organization possesses information that is otherwise sensitive, or if the security controls systems protecting private or sensitive information are undergoing changes that could lead to privacy incidents.
According to a presentation at the International Association of Privacy Professionals Congress, a PIA has the following benefits:
Provides an early warning system - a way to detect privacy problems, build safeguards before, not after, heavy investment, and to fix privacy problems sooner rather than later
Avoids costly or embarrassing privacy mistakes
Provides evidence that an organization attempted to prevent privacy risks (reduce liability, negative publicity, damage to reputation)
Enhances informed decision-making
Helps the organization gain the public's trust and confidence
Demonstrates to employees, contractors, customers, citizens that the organization takes privacy seriously
PIAs involve a simple process:
Project Initiation: define the scope of the PIA process (which varies by organization and project). If the project is in its early stages, the organization may choose to do a Preliminary PIA, and then complete a full PIA once it is fully under way.
Data Flow Analysis: mapping out how the proposed business process handles personal information, identifying clusters of personal information, and creating a diagram of how the personal information flows through the organization as a result of the business activities in question.
Privacy Analysis: personnel involved with the movement of personal information may complete privacy analysis questionnaires, followed by reviews, interviews and discussions of the privacy issues and implications.
Privacy Impact Assessment Report: the privacy risks and potential implications are documented, as well as a discussion of possible efforts that could be made in order to mitigate or remedy the risks.
In the 1970s the Technology Assessment (TA) was created by the United States Office of Technology Assessment. A TA was used to determine the societal and social repercussions of new technologies. Similarly at around this time came the Environmental Impact Assessments (EIA), a reaction to the social push from the sixties Green movements. The method of both of these impact assessments acted as precursors to the creation of the PIA. The Privacy Impact Statement was a much less extensive version of the PIA that came about in the late eighties. During the 1990s there became a need to measure the effectiveness of a company or organization's data security, especially with most data now being stored on computers or other electronic platforms. More extensive PIAs started to be used more frequently by corporations and governments in the mid 1990s, and now are used by organizations all around the world, and by several governments including, New Zealand, Canada, Australia, and the United States Department of Homeland Security to assess privacy risk of their systems. In addition several other countries and corporations use assessment systems similar to PIAs for data risk analysis.
What is privacy impact assessment (PIA)?
A privacy impact assessment (PIA) is an analysis of how an individual's or groups of individuals' personally identifiable information is collected, used, shared and maintained by an organization.
privacy impact assessment (PIA)
Ben Cole, Executive Editor
A privacy impact assessment (PIA) is a tool for identifying and assessing privacy risks throughout the development life cycle of a program or system.
A privacy impact assessment states what personally identifiable information (PII) is collected and explains how that information is maintained, how it will be protected and how it will be shared.
A PIA should identify:
Whether the information being collected complies with privacy-related legal and regulatory compliance requirements.
The risks and effects of collecting, maintaining and disseminating PII.
Protections and processes for handling information to alleviate any potential privacy risks.
Options and methods for individuals to provide consent for the collection of their PII.
Under the E-Government Act of 2002, federal agencies are required to conduct privacy impact assessments for government programs and systems that collect personal information online. Federal agency CIOs, or an equivalent official as determined by the head of the agency, are responsible for ensuring that the privacy impact assessments are conducted and reviewed for applicable IT systems. The Act also mandates a privacy impact assessment be conducted when an IT system is substantially revised. Federal agencies such as the U.S. Department of Homeland Security and the Department of Health and Human Services offer guidance for writing PIAs, such as providing blank privacy impact assessment templates to assist and facilitate their development.
This was last updated in December 2013
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