what form is used to record end of day security checks

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Security Technical Implementation Guides (STIGs) that provides a methodology for standardized secure installation and maintenance of DOD IA and IA-enabled devices and systems.

End-of-Day Checks - Organizations that process or store classified information must establish a system of security checks at the close of each duty and/or business day to ensure that any area where classified information is used or stored is secure. SF 701, Activity Security Checklist, shall be used to record such checks.

Overview

Finding ID Version Rule ID IA Controls Severity

V-31994 IS-09.02.01 SV-42293r2_rule PESP-1 PESS-1 Medium

Description

Failure to have written guidance to provide guidance for end-of-day (EOD) checks could lead to such checks not being properly conducted. If EOD checks are not properly conducted the loss or improper storage of classified material might not be promptly discovered. This could result in a longer duration of the security deficiency before corrective action is taken and make discovery of factual information concerning what caused the security incident and assigning responsibility and remedail actions more difficult. Ultimately the failure to perform consistent EOD checks can lead to the loss or compromise of classified or sensitive information.

STIG Date

Traditional Security 2013-07-11

Details

Check Text ( C-40634r3_chk )

Organizations that process or store classified information must establish a system of security checks at the close of each duty and/or business day to ensure that any area where classified information is used or stored is secure. SF 701, “Activity Security Checklist,” shall be used to record such checks. An integral part of the security check system shall be the securing of all vaults, secure rooms, and containers used for storing classified material. SF 702, “Security Container Check Sheet,” shall be used to record each opening, closing, and verification checks of these storage mediums. Area verification checks will be recorded on the SF 701 upon completion of end-of-day checks. Recommended end-of-day checks, which should be included on the SF 701 are:

a. Activation of Intrusion Detection System (IDS) alarm sensors where applicable.

b. All classified material has been properly stored. c. Removal of CAC Cards from workstations.

d. All windows, doors or other openings are properly secured.

e. Verification of lock box closure for SIPRNet wall jacks and PDS lines, where applicable.

f. Additional checks such as turning off of coffee pots and lights, power-off of printers/MFDs, securing of STE keys, etc. can be identified and accomplished as part of the check.

g. The SF 701, Activity Security Checklist shall be used to record these checks, to include after hours, weekend and holiday activities.

Results of end-of-day checks (SF 701 forms) should be retained for at least 30 days after completion of the monthly form (or otherwise as required by Component

records management schedules) to ensure availability for audits and resolution of subsequent discovery of security incidents or discrepancies.

TACTICAL ENVIRONMENT: This check is applicable in a fixed operational facility in a tactical environment if classified equipment is used or documents or media are created/extracted from the SIPRNet. The only exception will be for urgent (short term) tactical operations or other contingency situations where fixed facilities and equipment are not yet present or incapable of being used.

Fix Text (F-35926r4_fix)

Ensure that areas where classified information is processed or stored have an established system of security checks implemented at the close of each duty and/or business day to ensure that any area where classified information is used or stored is secure. SF 701, “Activity Security Checklist,” must be used to record these checks.

In addition to the SF 701, the responsible site or organization should have a written procedure to outline the end-of-day check process and to guide checkers with their duties. For instance the procedure should include instructions on how to handle any classified information that is found outside of proper storage.

An integral part of the security check system must incorporate the securing of all vaults, secure rooms, and containers used for storing classified material. SF 702, “Security Container Check Sheet,” must be used to record each opening, closing, and verification checks of these storage mediums.

Area verification checks will be recorded on the SF 701 upon completion of end-of-day checks. Following are recommended end-of-day checks, which should be included on the SF 701, but ultimately the checks must be tailored to fit the physical configuration and mission of the site:

a. Activation of Intrusion Detection System (IDS) alarm sensors where applicable.

b. All classified material has been properly stored.

c. Removal of CAC Cards from workstations.

d. All windows, doors or other openings are properly secured.

e. Verification of lock box closure for SIPRNet wall jacks and PDS lines, where applicable.

f. Additional checks such as turning off of coffee pots and lights, power-off of printers/MFDs, securing of STE keys, etc. can be identified and accomplished as part of the check.

g. The SF 701, Activity Security Checklist shall be used to record these checks, to include after hours, weekend and holiday activities.

Results of end-of-day checks (SF 701 forms) should be retained for at least 30 days (or otherwise as required by Component records management schedules) after completion of the monthly form to ensure availability for audits and resolution of subsequent discovery of security incidents or discrepancies. While 24/7 operational areas storing classified materials do not necessarily require end-of-day (EOD) checks it is highly recommended that a system of checks be instituted (similar to EOD checks) upon each change of shift. Such checks jointly conducted by incoming and outgoing supervisors can be used to verify the integrity of safes and classified equipment/materials under their control and can be used to narrow the window of time for a preliminary inquiry should a security incident occur.

Source : www.stigviewer.com

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Security Check

Every manager/supervisor should establish a system of security checks at the close of each working day to ensure that:

1. All classified information has been returned to originator or stored in an approved security container.

2. All ribbons, disks, and working materials, which may contain classified information, are stored in an approved security container.

3. Classified waste is stored in an approved security container or  shredded in an approved shredder

4. Desktops and wastebaskets are free of classified materials.

5. Security containers are checked to ensure they are closed and locked.

6. All windows and doors are closed and locked (where appropriate).

As evidence that an end-of-day security check has been made, display an Activity Security Checklist, Standard Form 701 (SF-701) near the office exit.  The last person leaving the office at the end of the work day is responsible for conducting a security check and annotating SF-701 as follows: check each block next to the applicable item under the appropriate date (1-31); initial the block under the date the security check is conducted; and, enter the time in the block under the appropriate date that the security check is completed.  Other items, of your choice, to be checked at the end of the day may be added to the SF-701 in the blank spaces under Item #5. Retain the completed SF-701 for 90 days.

If the person conducting the security check is unable to secure classified material for any reason, such as a safe malfunction or not knowing the combination, the classified material should be left overnight in the Office of Security, SSMC 1 for safekeeping to avoid possible compromise and a security violation.  Prepare a receipt for the material, which identifies the owner, and make sure the material to be retrieved is properly marked with owner's name and organization.  Report any safe malfunctions to the Office of Security at NOAA Security Staff (301) 713-0954 at the opening of business on the next regular work day.

Source : www.osec.doc.gov

Security Forms Flashcards

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Security Forms

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SF 700

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Security Container Information

I) Includes location, container number, lock serial number, and contact information if the container is found open and unattended

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SF 701

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Activity Security Checklist

I) Filled at the end of each day too ensure that classified materials are secured properly

II) Allows for employee accountability in the event that irregularities are discovered

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1/12 Created by morpheus49228

Terms in this set (12)

SF 700

Security Container Information

I) Includes location, container number, lock serial number, and contact information if the container is found open and unattended

SF 701

Activity Security Checklist

I) Filled at the end of each day too ensure that classified materials are secured properly

II) Allows for employee accountability in the event that irregularities are discovered

SF 702

Security Container Check Sheet

I) Provides a record of the names and the times that persons have opened, closed, and checked a particular container that holds classified information

SF 703

Top Secret Cover Sheet

SF 153

COMSEC Material Report

I) Used to document receipt of all COMSEC material

II) Requires two local element signatures

SF 312

Classified information Nondisclosure Agreement

I) Data collection from that every Executive Branch agency submits on an annual basis to report the total number of original classification authorities, classification decisions, mandatory review requests, and declassification decisions of a particular agency

Safe Combinations

Change upon initial use, change in stature of authorized users, compromise or suspected compromise of container combination, when a container is left open, or when required

FDO

Foreign Disclosure Officer

DCS

Defense Courier Service

I) Establishes, staffs, operates, and maintains an international network of couriers and courier stations for the expiditious, cost effective, and secure transmission of qualified classified documents and material

DCS Procedures

I) Nothing over 300 lbs

II) Nothing over 45.5"x26"x22"

III) Flat envelopes must be at least 8.5"x11"

IV) No standard addresses, postal markings, or classification markings

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